Rolling Fork Historic Preservation Association

Minutes of June 27, 2005 Meeting

Meeting was opened at 1915 by Charles Lemons, President

Members present:

Guests:

1. Treasurer’s Report: Tessie Cecil submitted a written report showing that we presently have $2554.64 in the bank. Charles pointed out that 1,500.00 of this is already earmarked for the signage at the Howell House - the money granted to the Association for that purpose by the Louisville Civil War Round Table, but that an additional $2000.00 is due to be sent by the Bardstown - Nelson County Tourism Commission to cover costs of the Civil War Trails event.

2. Committee Reports: Scott Stoke reported that there was nothing new to report, except that a letter had been received from the Kentucky Heritage Council, pointing out our reporting obligations on archeological digs at the Howell House site. He noted that we will comply with their request. He also noted that Ann Bader, with the Falls of the Ohio Archeological Survey, will be conducting a dig at the site on the weekend of the 23rd.

3. Old Business:

4. New Business: No new business.

Next Meeting: Set for Sunday, 17 July 2005 at 1900 (7pm) at the New Haven Library (or possibly the refurbished New Haven City Hall).

Scott Stoke moved to adjourn - seconded by Tessie Cecil - motion carried. Closed at 2035 (8:35 PM)

Charles Lemons

Additional Information- 5 July 2005: I spoke with Greg Matthews by telephone at the KRM concerning the 23rd of July. At present the train is scheduled to run twice on that Saturday, and the steam engine is not scheduled to be operated on that date. Those living historians who are taking part in the program (Civilian and Military) will be allowed to ride the train free-gratis, as long as they remain in character and in authentic clothing. I invited Greg to the last meeting before the event (17 July) to discuss and problems, concerns or suggestions.

Minutes of May 16, 2005 Meeting

Meeting was opened at 1910 by Charles Lemons, President

Members present:

1. Treasurer’s Report: Tessie Cecil sent a written report. The report is the first official printed report covering the period from our founding to the present. Total income for the Association during the period from January 1, 2003 to present is 3,114.47 from all sources. Total expenditures during that same period 679.83, leaving us a total of 2,434.64. Charles pointed out that 1,500.00 of the remainder is already earmarked for the signage at the Howell House - the money granted to the Association for that purpose by the Louisville Civil War Round Table. Paul Conard paid his $20.00 dues renewal, and two additional members joined the organization with payment of $40.00 dues Margie Mooney and Rebecca Patrick.

2. Committee Reports: Scott Stoke reported that Pam and Peggy said that the infamous trailer is on its way out. The electrical wiring has been removed by KU and the trailer can now be removed. The people removing the trailer will also reportedly clean up the site. The existing pole can then be removed and reinstalled next to the Howell House so we can have KU put in new service, as well as install a security light with movement sensor. Scott also said that this would be a good time to also put water service in. Scott also said that KU has been informed about the downed wire behind the house.

3. Old Business:

4. New Business:

Stan Shelton moved to adjourn – seconded by Jeff Shelton – motion carried. Closed at 2015 (8:15 PM)

Charles Lemons

Minutes of the April 15, 2005 Meeting

Meeting was opened at 1905 by Charles Lemons, President

Members present:

1. Treasurer’s Report: No report made. At this point, because several people were anxious to get dues paid, Scott Stokes made a motion that family dues of $30.00 be established. A family was defined as husband and wife and all children under the age of 18. Individual membership would remain at $20.00. Stan Shelton seconded. The motion passed unanimously. Charles Lemons noted that Tessie Cecil had arranged for a corporate Post Office box at the Post Office. Our address is now PO Box 6, New Haven KY 40051. Two checks for dues was received: 30.00 for a family membership for Stan and Valerie Shelton and family, and $80.00 for individual memberships for Pam Howard, Pearl Howard, Anthony Howard, and Gary Pottinger.

2. Committee Reports: Jeff Shelton reported that the two buttons had been delivered to the Bardstown Civil War Museum and that the loan document had been signed. The Museum stated that a formal presentation would be arranged sometime in the near future. They have added a link to our web site and have requested that we add a link to theirs. Charles Lemons stated he would pass this request to our webmaster.

3. Old Business:

4. New Business:

Jeri Burkes moved to adjourn - seconded by Betty Shelton - motion carried. Closed at 2040 (8:40 PM)

Charles Lemons

Minutes of March 11, 2005 Meeting

Meeting was opened at 1920 by Charles Lemons, President

Members present:

1. Treasurer’s Report: No report made

2. Committee Reports - None

3. Old Business:

4. New Business:

Jeri Burkes moved to adjourn seconded by Jeff Shelton, motion carried. Closed at 2000 (8 PM)
Charles Lemons

Minutes of February 20, 2005 Meeting

Meeting was opened at 1605 by Jeri Burks,Vice-President.

Members present:

1. Treasurer’s Report: Tessie Cecil, reported that our treasurer’s report would be submitted at a later date in writing. The balance was 2,046.04 (not including the recently deposited 300.00 from Larue and Nelson Counties).

2. Committee Reports - None

3. Old Business:

4. New Business:

Jeff Shelton moved to adjourn – seconded by ???, motion carried.

Jeri Burks

Our next meeting will be July 26, 2004, at the New Haven Town Hall at 3pm.
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Minutes from June 27, 2004 Meeting

The meeting of the Rolling Fork Historic Preservation association was called to order by President Charles Lemons at 3:07 pm.

Scott Stokes gave a report on the excavation that took place at the house in April. He included a list of those who participated:

He presented Charles with 3 of the artifacts that were found (buttons)He also discussed the cleanup of the site and house in regard to grass and trash. Scott is in the processing all other items that were excavated and said that another date needs to be set for additional cleaning of items and of the site itself.

Treasurers Report:
Balance on hand: $2,145.00

Tessie gave the treasurers report which included the $1500 that was awarded by the Louisville Civil War Roundtable in May for signage at the site. Charles was present at the LCWRT to accept the money. He said that the LCWRT is also interested in doing a fall field trip to the site in October. Tom Fugate gave Charles info on various sign companies that can do what we need. Charles attended the National Register of Historic places meeting as well in May and we should know something in the next few months about that.

A motion was made and passed that Scott be reimbursed for half the cost of the plywood that he bought from ASA. The remaining portion will be a donation to the RFHPA.

A motion was made by Greg Dodge to expedite all expenses under $100. These will not require a vote of the membership, Scott Stokes 2nd, motion carried.

An architectural consultant that did some pro bono for Charles has informed him that the porch is probably 4th generation and is not original to the house. It needs to come down as soon as possible as it is unsafe and may cause further damage to the house. Replacement clapboard on left side of house is also a priority as this is deteriorating quickly. The addition (present kitchen) is a 20th century add-on. The out building we have been referring to as the smoke house is probably original to the house and may have been the kitchen. The front seems to have been built in 3 stages-up then out. The window sashes are all replacements. His biggest concern was leveling the building to stabilize it.

New Business

Fund Raising:

  1. Booth at State Fair-this will allow us to solicit new members and donations.
  2. Website was discussed with online membership application process
  3. Brochures-These would direct attention to the RFHPA and also solicit new members. Charles will be working on a brochure to be used at the State Fair. Stan will check on donation of printing services and report back at the next meeting
  4. Charity auction / Dinner-Kay discussed the possibility of holding a dinner auction at the site next year to raise money. Jeff Shelton motioned that the Dodges investigate this, Greg Dodge 2nd. Motion passed.
  5. Table at Iron Horse festival-There will be a membership table at the Iron Horse festival and various raffle prizes to raise money.

Bardstown Museum:

  1. Stan motioned that we loan the Bardstwon Civil War Museum the union coat button that was found under the porch during the April dig. This was 2nd by Tessie. There will be appropriate paperwork to insure that this item is returned to us when asked and in good order.
Picture of Union Button found in the front yard of the Howell House during the April 27-29, 2004 Archeological dig.

Insurance on the site

Tessie and Charles have been looking into liability insurance for the Howell House and have not yet found a reasonable rate. They will continue to look and report back at the next meeting. One qualification for insurance is electricity at the site. Jeff Shelton is going to check into the regulations and requirements for a meter on the pole away from the house. He will also see about pulling the current meter off the house as there is no power running to it now. he will report back in July.

Yard day

A yard day and cleanup needs to be scheduled in the near future for additional site cleanup of brush and various yard waste. Jeff will pick a day and let everyone know by e-mail.

The next meeting date was scheduled for July 26, 2004, at the New Haven Town Hall at 3pm.

Meeting adjourned at 4:45PM

Members present: